Executive Assistant, Corporate Secretary

Das ist der Job

This position is responsible for providing all administrational support to the dedicated Manager(s).

Darum lohnt es sich

As a member of our Admin Team, the Executive Assistant’s duties are to provide professional and flawless support to a dedicated Senior Manager(s) and/or C‑Suite Executive(s) and to act as the Corporate Secretary for a number of Swiss legal entities.

The Executive Assistant has to work as a member of a local and country assistant’s team, so daily co‑operation and information sharing, and update is needed to ensure flawless support to senior managers.

The real challenge of this role is to cope with the rapid life of a constantly growing head‑office where local and foreign managers need timely, efficient, on‑the‑spot solutions.

The position is also responsible to provide accurate and timely Corporate Secretariat support to a number of Swiss legal entities, as such the EA will attend Board meetings (upon request) and be responsible for drafting minutes of the same, registering changes to the Commercial register, collaborate with external law firms and in‑house legal counsel and keep up‑to‑date the internal Blueprint database.

Responsibilities And Tasks Act as the point of contact between the executives and internal/external clients Undertake the tasks of receiving calls, take messages and routing correspondence Handle requests and queries appropriately Maintain diary, arrange meetings and appointments and provide reminders Make travel arrangements Attend meetings and Board meeting